Healthcare Virtual Assistants
Healthcare Virtual Assistants Who Work Like Part of Your Team
Cut administrative costs by up to 60% with HIPAA-trained, dedicated remote assistants who answer your phones, manage scheduling, process intake and keep your EHR up to date during US business hours.
What Your Assistant Handles
Free Your Staff to Focus on Patients
Everything that keeps your phones ringing and your inbox full, handled by a dedicated assistant trained on your workflows.
Administrative Support
- Patient appointment scheduling and confirmations
- Inbound and outbound phone call handling
- Patient intake and registration form processing
- Email, fax and inbox management
- Medical records requests and management
Clinical & Practice Support
- EHR / EMR data entry and chart updates
- Prescription refill request tracking
- Prior authorization coordination
- Telehealth session setup and support
- Patient follow-up, recall and reminder calls
Benefits
All the Help. None of the Hiring Headaches.
A healthcare virtual assistant costs a fraction of an in-office hire and comes trained, managed and covered when they're out.
No Recruiting or Training Costs
We hire, vet and train. You get a ready-to-work assistant from day one.
Flexible Coverage
Full-time or part-time, scaled up or down as your practice grows.
US Business Hours
Your assistant works when your patients call, in your time zone.
Dedicated, Not Shared
One assistant who learns your practice, not a rotating pool.
HIPAA-Trained
Every assistant completes confidentiality and HIPAA training before starting.
Clear Communication
Fluent, professional English on every patient call and message.
Plans
Coverage That Fits Your Practice
Transparent pricing tailored to your hours and tasks. Book a call for an exact quote.
Part-Time
20 hrs / week
Ideal for solo providers who need help with calls and scheduling.
- 1 dedicated assistant
- Scheduling and confirmations
- Inbox and fax management
- Weekly check-ins
Full-Time
40 hrs / week
Complete front-desk and admin coverage for busy practices.
- 1 dedicated assistant
- All administrative and clinical support tasks
- EHR data entry
- Dedicated account manager
Dedicated Team
Custom
Multiple assistants for multi-provider and multi-location groups.
- 2+ dedicated assistants
- Team lead and quality assurance
- Custom workflows and SOPs
- Monthly performance review
Onboarding
Up and Running in About Two Weeks
From discovery call to a fully trained assistant, here's how it works.
- Day 1
Discovery call
We map your workflows, tools and the tasks you want off your plate.
- Days 2–5
Matching
We select an assistant with experience in your specialty and software.
- Week 2
Training & shadowing
Your assistant learns your scripts, EHR and scheduling rules under supervision.
- Ongoing
Managed support
Quality checks, coverage for absences and regular performance reviews.
FAQ
Virtual Assistant Questions, Answered
What practices ask before adding a remote team member.
Still have questions? Talk to our team →
Meet Your Next Team Member.
Schedule a free consultation and we'll match you with the right assistant.